Summer Camp Cancellation Policy

All cancellations, transfers and credits must go through the 4-H Camp Owahta team. Families who wish to cancel their camp session must email owahta [at] cornell.edu (owahta[at]cornell[dot]edu) with the subject line "Camper First and Last Name, Camp Session- Cancellation/Credit/Transfer." All emails will be reviewed based on the date received (date of the email).

Refunds (when applicable) are issued within 14 business days.

*Early Care and/or After Care fees are not included within the camp fees policies stated for day and overnight camps. Please refer to the separate early care and after care cancellation policy.*

Day and Overnight Camp

On or before April 1, 2026

• Refund: 100% of payments minus the $100 non-refundable deposit
• OR Credit Transfer: 100% of payments minus the $100 non-refundable deposit towards an existing 2026 camp registration
• OR Credit: 100% credit of payments made (including non-refundable deposit) towards a new 2026 camp registration

Between April 2 – May 15, 2026

• Refund: 50% of payments minus the $100 non-refundable deposit
• OR Credit Transfer: 75% of payments minus the $100 non-refundable deposit towards an existing 2026 camp registration
• OR Credit: 75% credit of total payments made (including non-refundable deposit) towards a new 2026 camp registration

Between May 16-31, 2026

• Refund: 25% of payments minus the $100 non-refundable deposit
• OR Credit: 50% credit of total payments made (including non-refundable deposit) towards a new 2026 camp registration
• No Credit transfers offered

Between June 1-18, 2026

• No cash refunds
• Credit only: up to 25% credit of total payments made (including non-refundable deposit) towards a new 2026 camp registration if your original spot is filled from the waitlist. If your original spot is not filled from the waitlist, no credit will be issued.
• No Credit transfers offered

On or after June 19, 2026

• No cash refunds OR credits available
• No Credit transfers offered

Early Care and After Care Cancellation Policies

Prior to May 1, 2026 families may remove Early Care and/or After Care and receive:

• A 100% refund of payments made towards Early Care and/or After Care (minus any non-refundable deposits)
• OR 100% Credit Transfer of payments made towards Early Care and/or After Care (including the non-refundable deposits) towards an existing 2026 camp registration 

Early Care and/or After Care included

• All payments made towards Early Care/ and/or After Care fees are non-refundable after May 1, 2026.

No-Shows / Early Departures

• Campers who do not show up for camp are not eligible for refunds, credit transfers or credits.
• Campers who arrive late or leave early are not eligible for a prorated refund, credit transfer or credit.

Medical / Emergency Exceptions

• We understand that unexpected situations occur. If a camper cannot attend due to a verified emergency, we may offer additional flexibility.

Eligible reasons may include:

• Camper illness/injury preventing attendance (documentation will be requested)
• Family emergency (as appropriate)
• In these cases, the camp may offer a credit up to the full amount paid (including non-refundable deposit), depending on timing and documentation. It is up to the discretion of the Camp Director to determine if a credit is to be given.

Camp-Initiated Cancellations

If 4-H Camp Owahta cancels a session due to safety concerns, weather emergency, facility issues, or insufficient enrollment, families may choose one of the following per affected registration:

• 100% refund (including non-refundable deposit)
• OR 100% credit toward another summer 2026 camp registration.
• If camp runs but adjusts activities due to weather/safety, this does not qualify for refunds.